Office equipment plays an important role in your business. A multifunction printer is a great option for a hard-working device that takes the place of several machines – it prints, copies, scans, and faxes all in one. What’s more, it can be the hub for workflow generation, digital conversions, and more.
But when you’ve decided to upgrade to a multifunction printer, how do you know which one is right for you? Here are some tips to help you find your perfect match.
Determine Your Specific Needs
The first step to finding the right device is to gather as many specifics about your office’s needs as you can. What are you hoping to get from the device? Do you print in color? How many prints/scans/copies per day do you average? How many users will it support? Any specifications about use and your future goals will help narrow the selection.
Determine Your Network Requirements
Similarly, you’ll need to have a clear idea of your network requirements, as well as any other technical aspects. Here it’s a good idea to get your IT department or staff involved if you have one. Most devices connect easily to networks and other common technology, but it’s worth the time to double check.
Determine the Cost of Ownership
Once you’ve found a contender or two, it’s a good idea to calculate the total cost of ownership before you commit. This means more than just the price tag – you’ll want to factor in the cost of supplies and support as well as consider savings you might get from consolidating or upgrading from an inefficient device.
Do A Little Research
Before you buy, it’s also worth the time to do a little investigating about the printer. What do current owners say about it? What does the deal think of the manufacturer and/or the particular model you’re considering? Take the time to make sure you’re getting the best option for your budget.
For the best in office equipment and support, choose Bay Copy. Contact us to find out more.