We’ve discussed how a Managed Print Services (MPS) system can reduce costs and improve efficiencies and productivity. There are a number of factors that contribute to these savings. One is consolidation within the print system. Think of MPS as a way to allow you to do more, with less.
Many businesses tackle their printing needs on a case by case basis, meaning that they will buy a copier or printer as needed. But – is the copier or printer that you purchased the right one for the job you are looking for it to do? For many companies, there are multiple printers and copiers within the system. And one of the great inefficiencies is having the wrong equipment in service at certain locations throughout the building. We’ve addressed the issue of the “big box” printer with a higher per-page cost to generate documents, whereas equipment with a more expensive initial purchase price may yield a much lower per-page cost going forward.
MPS examines per-page cost as the bottom line, as opposed to the final price point of office equipment. Its fundamental premise is evaluation of all costs associated with leasing/owning and using printing and imaging equipment, including maintenance and ongoing support – an element of particular significance for facilities with multiple locations or satellite offices. We evaluate what you already have versus what you are printing, and what you actually need. It may be that you need fewer printers than you have. Print management software tracks the number of prints each piece of equipment uses and produces reports that help manage for increased efficiencies.
Interested in learning how we do this? Learn more by giving us a call at 781-871-6670 or emailing us, info@baycopy.com.
Next post: Environmentally friendly ways that MPS can help.